Stop being the software for your own business.
Da Mecca AI builds the small tools that run your back office — the check-in texts, the follow-ups, the paperwork chasing, the lookups — so the repeat work gets done without you, and without your next hire.
30 minutes. We find your three biggest time sinks. You keep the list either way.
Morning. Three things need you today:
- 1Two of this morning’s jobs are unconfirmed.
- 2One invoice is past due. Reminder sent.
- 3A vendor’s insurance expires Friday.
Reply a number and it’s handled.
14 days
Audit to first tool live.
Flat monthly
Priced on work done, never per seat.
Pay when it works
If the first tool misses its hours target, it comes out. You owe nothing.
The problem
Your day is full of work a computer should be doing.
Morning status calls
Calling every crew, driver, or site to hear “all good.”
Chasing leads
Inquiries that go cold because you got to them at 9 PM.
Re-asking for documents
The same contract, COI, or W-9, requested again and again.
Re-typing invoices
Numbers from a PDF into a sheet into QuickBooks.
Vetting vendors in six tabs
License, authority, insurance, complaints — one lookup at a time.
Remembering what fell through the cracks
The list that only lives in your head.
What we build
Six tools. Each one takes a chore off your plate.
Every tool plugs into what you already use and texts you only when it needs you.
Check-In Bot
Sends scheduled status texts to your crews, drivers, or sites. Reads the replies and only flags the exceptions.
Examples: Driver check calls · Crew on-site confirmations · Unit turnover status
Paper Chaser
Chases missing documents — contracts, COIs, W-9s, PODs, permits — until they land, then files them where they belong.
Examples: PODs & rate cons · COIs & permits · Signed intake forms
Vetting Desk
License, authority, insurance, and complaint lookups on any vendor, carrier, or sub. Comes back red, yellow, or green.
Examples: Carriers · Subcontractors · New suppliers
Lead Catcher
Replies to new inquiries instantly, in your voice. Qualifies, books the appointment, and follows up until they answer.
Examples: Contact forms · Missed calls · Marketplace inquiries
Inbox Sorter
Reads invoices, receipts, and rate cons as they arrive. Files them and pushes the numbers to your sheet or QuickBooks.
Examples: Vendor invoices · Fuel receipts · Rate confirmations
Owner Report
One 7 AM text: what’s late, what’s due, what’s unpaid, what’s unconfirmed. Reply a number to act.
Examples: Late jobs · Unpaid invoices · Unconfirmed crews
Who it’s for
Chicago businesses with more work than people.
Owner-run, where the owner still touches operations every day.
- Freight brokers & trucking
- Trades contractors
- Property managers
- Auto shops
- Restaurants & catering
- Wholesale & distribution
- Medical & dental offices
- Law & accounting offices
- Cleaning & facility services
- Event & staffing
How it works
Four steps. You show up for two of them.
Audit
You’re in the room30 minutes, 13 questions. You leave with your top three time sinks named — and you keep the list either way.
Spec
You’re in the room3 days. One page: what the tool does, what it plugs into, the hours it saves per week, and the cost. You approve it, or you don’t.
Build
We handle itLive within 14 days of the approved spec. We run it beside you the first week.
Run
We handle itMonitored, fixes included, and a weekly “what it did” report. When you’re ready, we spec the next tool.
Plans
Three tiers. No price list.
Your number comes out of the audit, once we know your volume.
Software
The tools run. You handle what they flag.
- Unlimited seats
- Monitored, fixes included
- Weekly “what it did” report
- Featured
Managed
The tools run, and a part-time ops assistant on our side works the exceptions.
- Everything in Software
- Part-time ops assistant on our side
- Exceptions worked for you
Full Ops
A full-time ops assistant runs your back office with the tools.
- Everything in Managed
- Dispatch, scheduling, collections, vendor follow-up
- Monthly ops review
- Priced on volume, not headcount.
- Month-to-month after the first tool ships.
- No setup fee for library tools; custom builds quoted on the spec.
Guarantee
If the first tool doesn’t save the hours we scoped, you don’t pay for it.
Every spec names the hours per week it saves. At day 30, we check it together. If it missed, the tool comes out and your first month is free. We can offer that because the audit comes first.
Questions
Straight answers.
Do I have to change my software?
No. The tools plug into what you already use.
Is this AI?
Some of it. Most of it is careful automation. We use AI where it earns its place, and nowhere else.
What if it breaks?
It’s monitored, and fixes are included.
What if I hire people?
Seats are free. Your rate only moves with volume.
Why not just hire an admin?
Sometimes you should — and we’ll say so. Build the tools first, then hire for the work only a person can do.
How fast?
Audit today. Spec in 3 days. Live in 14.